Pre - Event Booth Checklist

Administration

☐ Booth booking confirmed

☐ Invoice paid in full

☐ Public Liability Insurance ( valid )

☐ Venue Conditions reviewed

☐ RSA requirements - in date / cards for inspectors

☐ Staff attending have received event Bump in information

Products & Stock

☐ Sufficient tasting stock packed

☐ Additional retail stock (if selling)

☐ Price lists prepared

☐ POS system tested and charged

☐ Float available (if accepting cash)

☐ Packaging, bags or cartons for customer purchases

Booth Display

☐ Table coverings

☐ Banners and pull-up displays

☐ Product display stands

☐ Marketing brochures or flyers

☐ Business cards

☐ Promotional material

☐ Signage and pricing

Tasting Equipment

☐ Tasting sample cups

☐ Ice , ice buckets or tubs

☐ Ice tongs

☐ Water for rinsing ( if required )

☐ Spittoon or waste container (wine)

☐ Napkins or paper towel

☐ Bottle openers, corkscrews and bar tools

☐ Measuring pourers or jiggers (spirits)

☐ Chopping board and knife (if preparing garnishes)

Electrical Equipment

☐ Extension leads

☐ Power boards

☐ Chargers

☐ All electrical equipment must be tagged and tested if you need to plug into the venues electrical socket / circuits

Refrigeration & Storage

☐ Chilled products packed

☐ Eskies or insulated containers

☐ Ice bricks

☐ Storage tubs

Marketing

☐ Social media post scheduled before the event

☐ Customer database ready

☐ QR code linking to website or online store

☐ Competition entry forms (if applicable)

☐ Business cards readily available

Staff

☐ Staff roster confirmed

☐ Uniforms or branded clothing packed

☐ Name badges

☐ Comfortable footwear

☐ Water bottle

☐ Snacks and Lunch for the day

Final Checks Before Leaving

☐ Stock loaded

☐ Display materials packed

☐ POS equipment packed

☐ Phone fully charged

☐ Directions to venue checked

☐ Arrival time confirmed

☐ Emergency contact numbers saved

☐ Nothing left behind

Pro Tip

Display your booth as though you're setting up a small retail store. A little preparation before the event makes setup quicker, reduces stress and helps you focus on what matters most-meeting visitors, showcasing your products and generating sales.