Pre - Event Booth Checklist

Remember – All Booths Are Supplied on a Space-Only Basis

To help keep exhibitor costs to a minimum, all booths are supplied on a space-only basis.

Unless specifically advised otherwise, exhibitors are responsible for bringing everything required to professionally display, sample and (where permitted) sell their products.

Note : Wi-Fi is provided by the venue - no passwords required

Please use the checklist below to ensure you're fully prepared for event day.

Administration✓

Booth booking confirmed☐

Invoice paid in full☐

Public Liability Insurance current☐

Venue Conditions reviewed☐

Current RSA Competency Card(s) available for inspection☐

Staff attending have received bump-in information☐

Products & Stock✓

Sufficient tasting stock packed☐

Additional retail stock (if selling)☐

Price lists prepared☐

POS system tested and fully charged☐

Float available (if accepting cash)☐

Packaging, bags or cartons for customer purchases☐

Booth Display (Space-Only Booths)✓

Tables (if required)☐

Chairs (if required)☐

Table coverings☐

Banners and pull-up displays☐

Product display stands☐

Product pricing and signage☐

Marketing brochures or flyers☐

Business cards☐

Promotional material☐

Tasting Equipment✓

Plastic tasting sample cups☐

Ice buckets or tubs☐

Ice tongs☐

Water for rinsing (if required)☐

Spittoon or waste container (wine exhibitors)☐

Napkins or paper towel☐

Bottle openers, corkscrews and bar tools

☐Measuring pourers or jiggers (spirits)☐

Chopping board and knife (if preparing garnishes)☐

Electrical Equipment✓

Extension leads☐

Power boards☐

Chargers☐

All electrical equipment connected to the venue's power must be current Test & Tag compliant.☐

Refrigeration & Storage✓

Chilled products packed☐

Eskies or insulated containers☐

Ice bricks☐

Sufficient ice to keep drinks chilled throughout the event☐ Storage tubs☐

Important: The organiser does not supply ice. Please bring enough ice to keep your products chilled for the entire event. We recommend bringing more than you think you'll need, particularly for white wines, sparkling wines, RTDs, beer and ready-to-drink beverages.

Marketing✓

Social media posts scheduled before the event☐

Customer database ready☐

QR code linking to your website or online store☐

Competition entry forms (if applicable)

☐Business cards readily available☐

Staff✓

Staff roster confirmed☐

Uniforms or branded clothing packed☐

Name badges☐

Comfortable footwear☐

Water bottle☐

Snacks and lunch☐

Final Checks Before Leaving✓

Stock loaded☐

Display materials packed☐

POS equipment packed☐

Phone fully charged☐

Directions to the venue checked☐

Arrival time confirmed☐

Emergency contact numbers saved☐

Final vehicle check completed☐

Pro Tip

Treat your booth like a mini cellar door or retail store. A clean, well-presented display with friendly staff encourages visitors to stop, taste and buy.

The more preparation you do before arriving, the quicker your setup will be, the less stressful your day will be, and the more time you'll have to engage with visitors, showcase your products and generate sales.

Final Reminder

Your booth is supplied on a space-only basis. Unless specifically advised otherwise, exhibitors are responsible for providing all furniture, display equipment, tasting supplies, refrigeration, signage, extension leads, ice, POS equipment and any other items required to operate their stand professionally.

A little preparation before event day goes a long way toward making your day successful.